Why you should transition your Safety Management System to an Online Safety System
Safety Management Systems whilst relatively easy to establish, can often be complex beasts to implement. Whilst it is easy for “safety people” to say that health and safety should fit seamlessly into the way that your business operates, the harsh reality is that for many organisations whether they be: large, medium, small, complex or basic – this is not the case.
The difficultly with Safety Management Systems is often compliance. Multiple outputs managed in multiple places. One place manages the training expiry output, another place manages the safety data sheet (SDS) expiry output, an alternative place manages the insurance expiry outputs for not only your business but your contractors (for example workers compensation, public liability and professional indemnity), there is an extra place that manages preventive and routine maintenance, whilst finally there is a different place that manages the scheduled dates for the implementation actions such as workplace inspections, meetings and audit schedules established by what was once an easy to establish Safety Management System. Sound familiar?
Safety Software works by allowing multiple outputs to be managed in a single place.
Safety Software works by allowing multiple outputs to be managed in a single place. It creates visibility of tasks that are approaching, whilst allowing access to and reflection on what has been completed. It tames the complex beast by providing a single point of truth.
Think of Safety Software as your shopping list. It reminds, it prompts and it ensures that you achieve 100% of the goal that you have set out on. It then allows you to make that delicious dish that makes Matt Prestons’ cravat stand on end. I digress.
In addition to supporting your business to implement its Safety Management System, you know that the document your business went to great effort and expense to establish, Safety Software will create efficiencies in how your business operates, how you work, what management has visibility on, whilst allowing you to throw out a handful of forms and procedures – win. For example, as we all want a safe work environment, incident management is an obvious place to start.
Following the implementation of Safety Software, incidents are then reported on line via a computer or phone (your call), emails will then be automatically sent to management at the exact time that the incident is reported, whilst at that exact time the Incident Register just generates – tick, tick and tick. No need to “find” forms, no need to make “advisory” phone calls or send “advisory” emails when you received the completed incident form; and, no need to “generate” (otherwise known as copy information into) registers – yes, yes, yes. Instead, allowing Safety Software to manage the incident management workflow will give you time to “lead”, rather than “do”, safety in your workplace.
Allowing Safety Software to manage the incident management workflow will give you time to “lead”, rather than “do”, safety in your workplace.
As workflows are generated by the Safety Software for the incident investigation, no longer is there a requirement for your business to have a lengthy document that advises on: incident close out timeframes; incident investigation requirements; or, document storage – because this is all just “done” within the Safety Software.
The Safety Software will also ensure that your workplace upholds its legislated duty to manage foreseeable workplace hazards by ensuring incident investigations are completed, as opposed to the form just being filed and forgotten about because the hazard is “too small” or “too hard” to control.
A Safety Management System that is a Safety Folder on the shelf, potentially red, potentially green, potentially collecting dust, has limitations in its capacity to improve health and safety at your workplace. If either the “doing” or “management” of safety is the hard part at your workplace, please contact us. We would love to discuss the options available to you to energise your Safety Management System, and tell you some tales about how Safety Software.